Finance & Operations Manager
White River Junction, VT
Full Time
Finance and Operations
Mid Level
Position Title: Finance & Operations Manager
Status: Full-time, Salary Exempt (35 hours weekly)
Hiring Range: $80,900-$87,950
Posting Date: November 5, 2026
Location: Hybrid (Must be able to come to office in White River Junction, VT as necessary)
To Apply: Submit an application at https://vitalcommunitiesinc.applytojob.com/apply. See the end of this posting for information on what constitutes a complete application.
Application Deadline: Applications will be accepted until the position is filled. Application review will begin on Thursday, November 19, 2026.
About Vital Communities
Vital Communities has a dedicated and passionate team who are deeply involved in the Upper Valley in their work with the organization and as community members. This informs our highly collaborative approach to work – we understand that we exist in tandem with the world around us and not in a vacuum. The organization has a long history in the community, with projects that have decades of work behind them, so we are often trying to figure out how to say yes to new projects the community wants to see. However, we also realize that sometimes we need to say not now or that another organization may be a better fit – we share the wealth! We are a flexible workplace – with our approaches to the work, the projects we take on as an organization, and how we make use of our time together when we are in person. This flexibility is balanced by an expectation of accountability to our colleagues, our partners, and the communities we serve. We empower team members to work with a high level of autonomy and to take initiative. Our work is challenging and ever-changing, so we make room to laugh, but there is no need for you to be goofy to join our team. To learn more about our values, please visit our Strategic Compass and JEDI Principles.The Job at a Glance
Reporting to the Executive Director, the Finance & Operations Manager works closely with staff and contractors to support the financial and operational systems that enable Vital Communities to advance its mission. The position coordinates routine financial processes, grant-related reporting and documentation, staff-facing financial support, risk management, technology, and organizational operations. Additionally, Vital Communities has multiple program areas with multiple projects within each area; therefore, the Finance & Operations Manager will have a robust understanding of complex braided funding streams that are a mix of fully and partially restricted funds from a mix of sources, e.g., foundation and government grants, business and individual donations.Job Responsibilities
Financial Management and Reporting
- Build and manage budget and cash flow projections, providing regular reports to appropriate team and Board members to keep them informed of financial status and engage them in necessary decision-making
- Prepare and submit regulatory filings
- Pay invoices and regularly review financials
- Export time to run payroll, ensuring the pay run is error-free, and processing SIMPLE IRA contributions
- Provide quarterly variance analysis, ensuring all payroll is processed correctly at both the class/subclass and grant level
- Prepare quarterly net asset release schedule, showing funder requirements met. Post approved journal entries to QuickBooks Online
- Advise project teams building grant budgets where funders cap indirect costs below standard rate, maximizing recovery within legal and system limits
- Prepare quarterly indirect cost allocation entries to all grants and program areas
- Prepare quarterly fringe benefit allocation entries to grants, programs areas, and admin
- Prepare draft grant invoices and draft invoice cycle review with program staff
- Maintain grant invoicing and reporting calendar
- Onboard each newly awarded grant and pull financial data requested by funders
- Register VC in funder payment systems, sometimes before award
- Review and comment on federal proposals
- Provide quarterly program reports by class/subclass and run quarterly grant reports per active grant
- Review all RFPs and comment before public release
- Review and comment on sole-source justifications before procurement proceeds
- Review contractor financial proposals and subaward budgets, making recommendations to relevant program and/or administrative staff ahead of any final decisions needed
- Serve as staff point person to Board Finance Committee, working closely with the Treasurer to engage the Finance Committee and Board on financial matters and decisions
- Confirm multi-year grant revenue recorded correctly at pledge and as interim and final payments are received
- Monitor vendor invoices and ensure they are processed and paid promptly
- Ensure staff-facing finance systems are user-friendly and provide regular staff-wide updates on organizational finances
- Maintain and periodically review insurance coverage
- Ensure regulatory compliance by completing required federal, state, and local filings
- Serve as primary contact for obtaining COI requests and manage organization’s contracting process
- Work collaboratively with Directors’ Team to develop, implement, and maintain standard internal controls, policies, and procedures as needed to ensure efficient and effective operations, reliable reporting, and compliance with applicable laws and regulations
- Serve as primary owner and administrator on all finance systems and software subscriptions
- Oversee outsourced IT vendor to ensure quality service at reasonable pricing
- Identify and lead technology systems improvement projects that supports both the program and administrative needs
Knowledge, Skills, and Abilities
- Experience supporting nonprofit financial operations, accounting workflows, budget tracking, and financial reporting.
- Ability to manage detailed financial records, deadlines, grant documentation, and confidential information accurately.
- Experience with requirements gathering and evidence-based process improvement
- Facility with accounting, payroll, expense-management, and office technology systems; ability to learn new platforms.
- Experience with Ramp, QuickBooks Online, Paycor or similar financial systems
- Strong organizational skills and ability to coordinate multiple priorities across teams.
- Clear written and verbal communication and a collaborative, service-oriented approach.
- Commitment to Vital Communities’ justice, equity, diversity, and inclusion principles.
Please apply for this job if you are interested, even if your experience does not meet 100% of the job description. We understand that experiences, skills, and qualifications come in many different forms. The application and interview processes are designed to give you and us opportunities to explore how your unique set of skills, experience, and perspective fit with this position.
A resume is required. We invite you to share additional materials if you choose. This is not required. You’re welcome to send in anything else that would represent your ability to do this job, such as a cover letter, a video, an audio file, or an example of your work. Whether or not you send additional materials, or if you send more than one, is not indicative of a strong application. We offer this opportunity to support different ways of expression and communication. Please limit a video or audio file to less than 2 minutes and 30 seconds in length.
Vital Communities is an Equal Opportunity Employer and does not discriminate on the basis of age, gender identity, race, religion, national origin, veteran status, sexual orientation, or disability with respect to employment, volunteer participation, participation in our programs or events, or the provision of services.
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